Accounts Payable Specialist

We are seeking a detail-oriented and experienced Accounts Payable Specialist to manage full-cycle AP functions with a focus on efficiency, accuracy, and compliance. This role requires a proactive mindset, strong organizational skills, and the ability to navigate a fast-paced, deadline-driven environment. Effective communication and cross-functional collaboration are key to maintaining strong vendor relationships and supporting the overall financial operations.

Position Summary

The Accounts Payable Specialist is responsible for processing and managing high-volume vendor invoices, expense reports, and payments. This position plays a critical role in ensuring timely and accurate financial transactions while maintaining compliance with internal policies and procedures. Flexibility to work overtime as needed is required.

Key Responsibilities

• Verify accuracy of vendor invoices, allocate to appropriate general ledger accounts, and submit for approval.
• Review approved invoices, vouchers, and check requests for compliance before posting to the financial system.
• Audit and process employee expense reports, ensuring adherence to internal policies and required documentation.
• Respond to vendor statements and inquiries; investigate and resolve discrepancies.
• Process and print checks daily; prepare and process payment batches for checks, ACH, and wire transfers.
• Assist with ad hoc projects and support broader finance and accounting functions as needed.
• Provide administrative support and perform additional responsibilities as assigned.

Skills & Competencies

• Excellent verbal and written communication skills with a professional demeanor.
• High level of accuracy, attention to detail, and strong organizational abilities.
• Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
• Demonstrated problem-solving skills and ability to take initiative.
• Strong commitment to client service and continuous improvement.
• Maintain confidentiality of sensitive information.
• Flexibility and adaptability in a dynamic work environment.

Education & Experience

• Bachelor's degree or equivalent work experience preferred.
• Minimum of 2 years of experience in high-volume accounts payable or general accounting.
• Experience in legal or professional services settings a plus.
• Solid understanding of accounting principles and relevant software systems.